The way in which Tilburg University applies the GDPR to safeguard personal data in their scientific research can be found in the Thematic Privacy & Personal Data Protection Policy for Scientific Research.
This policy applies to all personal data processing in scientific research under the university’s responsibility, covering all personnel, including non-payroll staff, student assistants, temporary or contracted staff, interns, (external) PhD candidates, and student assistants involved in research. Researchers overseeing studies must ensure compliance with this policy and that all participants under their supervision adhere to it.
The policy provides researchers with guidance on managing personal data throughout the research lifecycle, covering three key phases: before, during, and after research, each with distinct data protection considerations.
The Thematic Privacy & Personal Data Protection Policy for Scientific Research can be accessed via this webpage or directly downloaded here.
The university also created a one pager for researchers to assist them navigating the policy and references to key sections of the thematic policy. The one pager can be downloaded here.
The overview below shows a visual summary of the key concepts:
Source: Thematic Privacy & Personal Data Protection Policy - Scientific Research
Your first point of contact for questions related to handling personal data in research is your school’s data representative.